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app day large logistics

LARGE App Day TIMELINE

DATE

  • AGENDA ITEM, WHO (COMMITTEE NAME)

90 days advance

  • create facebook event, organizer
  • establish committee members, organizer
  • establish AppDay calendar date, organizer
  • coordinate additional WiFi - access points, network

30 days advance

  • find keynote speaker, communication
  • order shirts, organizer / fiscal
  • order lunch, snacks, breakfast, food / fiscal
  • schedule dj, communication / fiscal
  • order folding chairs, registration / fiscal
  • order round tables, table clothes, registration / fiscal
  • order blank identification badges & colored markers, registration / fiscal
  • order raffle tickets & raffle ticket box, registration / fiscal
  • contact media, communication / fiscal
  • confirm transportation with schools, registration / fiscal
  • confirm devices bringing, registration
  • confirm devices required, registration
  • find projectors & projector screens, IT
  • create press release, communication
  • order swag - giveaways, organizer / fiscal
  • schedule security, communication / fiscal
  • find projectors and projector screens

14 days advance

  • identify WiFi password, network
  • identify websites that must stay open
  • find devices, organizer
  • confirm area leaders, organizer
  • confirm volunteers, organizer / registration

07 days advance

  • teach technical volunteers, organizer
  • order or find extension cords, IT / fiscal
  • order or find powerstrips, IT / fiscal
  • confirm students, organizer / registration
  • find staging, organizer
  • order raffle tickets, voting box, organizer
  • request garbage cans, organizer
  • print student workshops handouts, organizer / registration

03 days advance

  • create welcome signs, student leaders
  • test WiFi with Touchdevelop, organizer / IT
  • print student, volunteer sign-in forms, organizer / registration
  • print demo forms, organizer / registration
  • teach non - technical volunteers, organizer
  • create signage, student leaders

01 days advance

  • setup podium, student leaders
  • setup projectors, screens, student leaders
  • setup tables, chairs, organizer / student leaders
  • setup extension chords, power strips, organizer / IT
  • setup food table, food / registration
  • setup signage, staging, organizer / student leaders